“For God is not a God of disorder but of peace…everything should be done in a fitting and orderly way.” -1 Corinthians 14:33, 40
General Expense Reimbursement Form Process:
- Purpose: Used for expenses by interns, church members, or ministry expenses not covered by monthly staff reimbursements.
- Receipts: Attach all accompanying receipt(s) to the back of the form. Staple or Tape receipts.
- Write on the receipt(s) a description that matches what is written on the front of the form.
- Approval:
- Primary: Evangelist
- Secondary: Administrator
- Timing: Turnaround time for payment is 1 week from submitting the form.
Expense Form Process:
- Approval: All requests come through the House Church/Region Leader(s) to Evangelist for approval.
- Receipts: Attach all accompanying receipt(s) to the back of the form. Staple or Tape receipts.
- Please include the payee’s Social Security Number (SSN), if possible, as anything given over $600 will need to be reported to the IRS as Miscellaneous Income.
- Personal Data: Person (church member) receiving the benefit of the benevolence.
- Payee Data: Person (church member) or organization receiving the actual payment of the benevolence.
- Include a description of what the benevolence is for (middle section).
- Evangelist to sign in “Ministry Approval” section.
- Timing: Turnaround time, unless it’s an urgent situation, is 1 week from submitting the form.
- If it is an urgent situation, please notify administrator as soon as possible once evangelist has given approval.
By clicking the link below and filling out the Benevolence & General Expense form you agree that you understand this process and to comply with this all necessary documentation requirements.
Click here to fill out the General Expense Reimbursement Form.
**For Multiple Requests at One Time**
This is only to be filled out in excel if the requestor is submitting multiple requests at one time. Then excel form should be submitted as an attached file onto the Google Form online under the section “Receipts”. The requestor should still upload the necessary receipts under this section as well.
All approved requests will be paid to the requestor via Bill Pay. Paper checks will only be issued on Sunday for urgent requests.
*February 2020
